When starting your own business, it’s important to think about every detail you can control. One of them is the voicemail greeting that your customers will hear when they call you. 

Voicemail greetings are a key part of your business. It will be the first impression that some potential clients will have when they call your company. That’s why it’s important that you don’t underestimate its value.

What is a  good business voicemail greeting?

A good business voicemail greeting sets you apart from your competition. It should be welcoming, professional, and easy to understand. A great way to ensure this is by having a professional voice talent record it for you.

A good voicemail must possess the following attributes:

Inject some humor

Nobody wants to be greeted by 15 knock-knock jokes on their voicemail, but that doesn’t mean you can’t make a nice joke or pun as a greeting

Add some fun, lighten the tone, and aim to leave people smiling. Of course, no dark humor here.

Tell Callers When to expect a callback

Your phone rang because someone wanted to contact you. The caller left a message because you were busy or absent. Tell the caller an approximate time when you will return their call if you set aside time to review voicemails. It encourages people to provide additional details.

Don’t use too many words

Short voicemail greetings are ideal for higher conversion rates. Keep it short and sweet. 

Callers won’t need your life story and don’t want to wait for too long to talk to the appropriate person. 

Tell them how they can contact you during and outside business hours. Remember that the standard record time is around 25 seconds, so just keep it simple!

Give Callers Other Options

Let your callers email you or text you on a VoIP messaging app or even provide your phone number if it works better for you. 

Many individuals prefer texting or emailing, and callers will enjoy having this alternative.

Balancing Personality with Professionalism

You need to create a way to answer the phone appropriately. Inspirational voicemail greetings show professionalism to your callers, but you also need to show the warm touch to establish a relationship.

Being too cold, conservative, or impersonal may be just as damaging as being too out there, lengthy, or quirky.

Making something distinctive will assist in captivating a potential customer or caller. Too much risk will frighten them away. Also, make your voice pleasant in the voice message.

What to say in a business voicemail greeting?

  • Let the customer know whose voicemail they have reached.
  • Mention which business, service, or individual they’re leaving a message to.
  • Excuse yourself that you can’t call right now but will get back to them as soon as possible.
  • Prompt your customer to  leave a message and contact through which they can be reached
  • Give the client a timeframe when they can anticipate a callback.
  • Follow through with a callback!
  • List any other alternatives your consumer has access to.

Business Voicemail Greetings Examples During Office Hours

There are several creative voicemail greetings that sound perfect for your business. Examples of voicemail greetings samples are:

Hi! We appreciate your calling [business name]. We’d be delighted to assist, but we’re either on the phone with another customer or on the go! Would you mind leaving behind your full name, phone number, and the purpose of your call today? We will make sure to call you back as soon as we are available. Thanks!

“Many thanks for calling “Company name.” At the moment, all our representatives are currently helping clients achieve “goals.” Please provide us your name, phone number, and message after the beep, and we will assist you within the next 24 hours. Have a wonderful day.’

Business Voicemail Greetings After Office Hours

“Hi, you’ve reached the voicemail of [your company]. I’m not at my desk because I’m in a meeting or on the phone. Could you please leave behind your name, phone number, and a brief message after the tone? I will return the call ASAP.”

“You’ve gotten in touch with [your name] at [your firm]. I’m sorry for the inconvenience. Our agents are currently not available. Thanks for contacting us. Please provide me with your name, your phone number, and we will get back to you in the shortest possible time.”

Business Voicemail Greetings During Holidays

“You have reached [business name]. I will be out of work until [expected date]. If you would kindly leave a message after the tone, I will get back to you when I return. Should you need immediate assistance, don’t hesitate to contact my assistant, [assistant name], at [phone no]. Thank you for calling.”

“Thank you for contacting [business name]. Our office will be closed from Monday, [duration] to Friday, [duration] due to the holiday. We regret the inconvenience and hope to serve you again soon. Please visit [website name] to discover more about how we can assist.”

“Merry Christmas from [company name].” This Christmas season, our hours are a little different. [List the hours]. We hope it isn’t an emergency, but if it is, we have you covered. Don’t hesitate to contact us at [business email/other support lines], and we will respond as soon as possible. We will contact you after we return from our vacation for any additional questions – we may be a few pounds heavier, but we are happy to chat with you! “Merry Christmas.”

Business Voicemail Greetings During Vacations

“Thanks for calling. You have just reached the office of [business name]. I am currently on vacation and will return on [resumption time]. If it’s an emergency, please reach me directly on my answering service on [phone no]. The answering service is 24- hours operational. Alternatively, kindly leave a message explaining the reason for your call after the sound of the beep, and I will return your call soonest. Thank you.”

“Hey, this is [your name], and you have reached the office of [business name]. My sincere apologies for not picking up your call right away, as I am on vacation. Could you leave behind your name, number, and a brief message? I will surely call you back at the earliest opportunity. You could also reach me via email at [email address], and I will reply to you shortly.”

Funny Business Voicemail Greetings

“You have reached [your name] at [your business]. Thank you for your call. Please leave your name, number, a current book recommendation, and a question about the universe. I’ll return your call as soon as possible. Thanks.”

“You have reached [your name] at [your business]. Thank you for your call. Please provide me your name, number, and message, and I’ll return your call as soon as possible. I would have answered, but I was already on the phone with Warren Buffet. Really I was.”

“You have reached [your name] at [your business]. Thank you for your call. Your call is very important to us. Please provide me with your personal information, and I’ll call you back as soon as I put this fire out.”

Final thoughts

An adequate phone etiquette should show the caller that you are professional and trustworthy to do business with. 

With these voicemail samples, you should have an easier time creating a business voicemail greeting that makes an impact on your prospects. 

With a professional voicemail greeting script, even if you don’t answer the phone, you’re still nurturing prospects.